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THE SALVATION ARMY
THE SALVATION ARMY -
SEATTLE SOCIAL SERVICES
INVITATION FOR SEALED BIDS (IFB)
Food Service Contract for Emergency Shelter and Housing Programs
Bid Due Date: December 12, 2025, by 5:00 PM (PST)
Bid Opening: November 14, 2025
Period of Performance: January 1, 2026 - December 31, 2026
I. Overview
The Salvation Army Seattle Social Services invites sealed bids from qualified food-service vendors to provide and deliver hot and sack meals to multiple shelter and housing sites throughout King County, Washington. The successful bidder will enter a firm fixed-price contract in accordance with 2 CFR 200.320(c) and The Salvation Army Procurement Policy.
II. Service Locations and Quantities
Site, Address, Meal Requirements
William Booth Center, 811 Maynard Ave S, Seattle, WA 98134, 3 hot meals/day for 144 clients (365 days) + 15 sack lunches/day (365 days)
Harborview Hall Shelter, 326 9th Ave, Seattle, WA 98104, 2 hot meals/day for 57 clients (365 days) + 17 sack lunches/day (365 days)
SODO Lighthouse Shelter, 925 S Horton St, Seattle, WA 98134, 2 hot meals/day for 268 clients (365 days)
Haven Heights - Redmond Emergency Housing 16611 NE 80th St, Redmond, WA 98052, 2 hot meals + 1 sack lunch/day for 42 clients (180 days), then 66 clients (185 days). Client count may fluctuate.
III. Specifications
- All meals must comply with:
o Washington State Retail Food Code (WAC 246-215)
- Including meeting Certified Food Protection Manager requirements internally
o Public Health - Seattle & King County Food Protection Program
o U.S. Department of Agriculture (USDA) and FDA Food Code standards
- Meals must be delivered onsite, maintained at ≥ 135 °F during transport, and ready to serve.
- Contractor must maintain current King County food service permits and comply with all health, labor, and sanitation regulations.
- Contractor provides containers, utensils, and temperature-control equipment needed for safe delivery.
- Delivery schedules will be coordinated individually with each site.
IV. Evaluation Criteria
- Primary: Lowest responsive and responsible bid (total cost).
- Secondary:
o Food quality
o History of performance with similar contracts.
- Vendors must provide at least two references for comparable contracts.
V. Submission Requirements
- Sealed bids must be clearly labeled: "Food Service IFB - The Salvation Army Seattle Social Services."
- Include:
o Company name, contact info, and business license number
o Sample menus for hot meals and sack lunches
o Proof of current Public Health - Seattle & King County food-establishment permit
o Completed Debarment and Lobbying Certification
Mail sealed bids to:
The Salvation Army Seattle Social Services
Attn: Procurement Committee
P.O. Box 9219
Seattle, WA 98109
Bids must be received by December 5, 2025, at 5:00 PM PST. Late or incomplete submissions will not be considered.
VI. Timeline
Milestone - Dates
Bid Submission Deadline - December 12, 2025 (5:00 PM PST)
Bid Evaluation Period - December 8 - 11, 2025
Notification of Contract Awardee - December 12 - 17, 2025
Contract Start Date - January 1, 2026
VII. Terms
- Contract will be awarded to the lowest responsive and responsible bidder in compliance with 2 CFR 200.320(c).
- The Salvation Army reserves the right to reject any or all bids for documented reasons.
- Award is subject to funding availability and compliance with federal and local procurement regulations.
Contact for Questions:
David Kauffman, Major - Seattle Social Services Director of Business
Email: david.kauffman@usw.salvationarmy.org or Phone: 602.684.1366
SEATTLE SOCIAL SERVICES
INVITATION FOR SEALED BIDS (IFB)
Food Service Contract for Emergency Shelter and Housing Programs
Bid Due Date: December 12, 2025, by 5:00 PM (PST)
Bid Opening: November 14, 2025
Period of Performance: January 1, 2026 - December 31, 2026
I. Overview
The Salvation Army Seattle Social Services invites sealed bids from qualified food-service vendors to provide and deliver hot and sack meals to multiple shelter and housing sites throughout King County, Washington. The successful bidder will enter a firm fixed-price contract in accordance with 2 CFR 200.320(c) and The Salvation Army Procurement Policy.
II. Service Locations and Quantities
Site, Address, Meal Requirements
William Booth Center, 811 Maynard Ave S, Seattle, WA 98134, 3 hot meals/day for 144 clients (365 days) + 15 sack lunches/day (365 days)
Harborview Hall Shelter, 326 9th Ave, Seattle, WA 98104, 2 hot meals/day for 57 clients (365 days) + 17 sack lunches/day (365 days)
SODO Lighthouse Shelter, 925 S Horton St, Seattle, WA 98134, 2 hot meals/day for 268 clients (365 days)
Haven Heights - Redmond Emergency Housing 16611 NE 80th St, Redmond, WA 98052, 2 hot meals + 1 sack lunch/day for 42 clients (180 days), then 66 clients (185 days). Client count may fluctuate.
III. Specifications
- All meals must comply with:
o Washington State Retail Food Code (WAC 246-215)
- Including meeting Certified Food Protection Manager requirements internally
o Public Health - Seattle & King County Food Protection Program
o U.S. Department of Agriculture (USDA) and FDA Food Code standards
- Meals must be delivered onsite, maintained at ≥ 135 °F during transport, and ready to serve.
- Contractor must maintain current King County food service permits and comply with all health, labor, and sanitation regulations.
- Contractor provides containers, utensils, and temperature-control equipment needed for safe delivery.
- Delivery schedules will be coordinated individually with each site.
IV. Evaluation Criteria
- Primary: Lowest responsive and responsible bid (total cost).
- Secondary:
o Food quality
o History of performance with similar contracts.
- Vendors must provide at least two references for comparable contracts.
V. Submission Requirements
- Sealed bids must be clearly labeled: "Food Service IFB - The Salvation Army Seattle Social Services."
- Include:
o Company name, contact info, and business license number
o Sample menus for hot meals and sack lunches
o Proof of current Public Health - Seattle & King County food-establishment permit
o Completed Debarment and Lobbying Certification
Mail sealed bids to:
The Salvation Army Seattle Social Services
Attn: Procurement Committee
P.O. Box 9219
Seattle, WA 98109
Bids must be received by December 5, 2025, at 5:00 PM PST. Late or incomplete submissions will not be considered.
VI. Timeline
Milestone - Dates
Bid Submission Deadline - December 12, 2025 (5:00 PM PST)
Bid Evaluation Period - December 8 - 11, 2025
Notification of Contract Awardee - December 12 - 17, 2025
Contract Start Date - January 1, 2026
VII. Terms
- Contract will be awarded to the lowest responsive and responsible bidder in compliance with 2 CFR 200.320(c).
- The Salvation Army reserves the right to reject any or all bids for documented reasons.
- Award is subject to funding availability and compliance with federal and local procurement regulations.
Contact for Questions:
David Kauffman, Major - Seattle Social Services Director of Business
Email: david.kauffman@usw.salvationarmy.org or Phone: 602.684.1366
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