CITY OF AUBURN
CITY OF AUBURN
CITY OF AUBURN
REQUEST FOR PROPOSALS (RFP)
Project CP2511 -
2027 Local Street Preservation
Proposals Due: February 06, 2026
@ 4 P.M.
The City of Auburn is soliciting Proposals from qualified consulting teams to provide professional services for the design, geotechnical evaluation and recommendations, and construction support for the 2027 Local Street Preservation project, CP2511.
The City's estimate of the contract associated with this RFP ranges from $600,000 to $700,000, excluding future phases and optional work.
One electronic copy (PDF) of the Proposal Package shall be emailed to lkirk@auburnwa.gov on or before 4:00 pm, Friday, February 06, 2026 with a subject line "Proposal - 2027 Local Street Preservation, CP2511". Questions regarding this solicitation should be directed to Lauren E. Kirk, Project Engineer, by email only at lkirk@auburnwa.gov.
Prospective consulting teams should check the City's website for any additional posted information at http://www.auburnwa.gov/bids.
For guidance on proposal content and the criteria used for consultant selection and evaluation, refer to the section below titled Selection Process and Evaluation Criteria. Although the use of subconsultants is recognized as being necessary for a multidiscipline project, the City's preference is for the lead consultant to have the majority of the work performed in-house.
PROJECT DESCRIPTION
Project includes the pavement and utility rehabilitation and/or replacement at the following locations:
- 10th St NE (from Auburn Way N to Harvey Rd)
- 42nd St NE (from C St NE to Auburn Way N)
- SE 299th St (from 132nd Ave SE to 130th Way SE)
- SE 307th Pl (from 112th Ave SE to 124th Ave SE)
- Oravetz Pl SE (west of Oravetz Rd SE)
- S 297th Pl/55th Pl S (from 51st Ave S to S 300th Pl)
- SE 316th St (from 124th Ave SE to 126th Ave SE)
See scope of work (Consultant Scope of Work Template: https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server_11470554/File/City%20Hall/Public%20Works/Capital%20Projects/Requests%20for%20Proposals/CP2511%20-%20Scope%20of%20Work.pdf)
for additional project details.
ANTICIPATED PROJECT SCHEDULE:
Notice to Proceed: March 2026
15% Design: April 2026
60% Design: August 2026
90% Design: December 2026
99% Design: January 2027
Advertisement: January 2027
Bid Opening: January 2027
Construction NTP: March 2027
Construction Completion: March 2028
SCOPE OF WORK
The design contract will encompass comprehensive project management and full civil design services, including roadway, storm, water and sewer utility plans, specifications, and estimates with design documentation and justification.
The City will provide survey basemap that includes topographic, monument/control, utility, and right-of-way information. The Consultant will prepare contract plans, specifications, and estimates at the 15%, 60%, 90%, and final review milestones, as well as "over-the-shoulder" reviews between the 30% and 90% submittals.
The City does not anticipate right-of-way acquisition to be needed for this project. There are no federal funds in this project, therefore NEPA is not required. Optional services may include bidding and construction assistance and preparation of a Construction Stormwater General Permit application.
See Scope of Work (Consultant Scope of Work Template: https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server_11470554/File/City%20Hall/Public%20Works/Capital%20Projects/Requests%20for%20Proposals/CP2511%20-%20Scope%20of%20Work.pdf)
for more details.
SELECTION PROCESS AND EVALUATION CRITERIA
Each proposal is limited to a maximum of 10 numbered letter sized pages of content (excluding only the cover and any dividers) (minimum font size 10 Arial) and should address each criteria element listed below. A committee of City personnel will evaluate and rate the proposals on the following criteria, weighted as indicated:
1. Project Team Qualifications (40%)
Identify the Project Team (those who will be actively working on this project). Include an organizational chart and identify any sub-consultants. Discuss the proposed Project Team's expertise and experience with 3 similar projects within the last 10 years. At a minimum, information for the following team roles must be provided: Project Manager, Utility and Street Infrastructure Design Lead Civil Engineer(s). Please include the following information for each project:
a. Project name and location
b. A brief description of the project
c. Provide the total project costs
d. Project Team Member roles in the project
e. A project reference and contact phone number
2. Important Issues (20%)
List and briefly describe a minimum of three of the most important issues or considerations for this project and identify the attributes and/or experiences that may set your team apart or make it particularly well-suited to address the issues
3. Lessons Learned (10%)
Describe specific lessons learned by your firm/team regarding similar projects and how those lessons learned are applicable to this project.
4. Quality Assurance / Quality Control Plan (10%)
Describe your firm's process/procedures for providing quality assurance/quality control throughout the life of the project.
5. Project Schedule Management (10%)
Discuss how the Project Team will meet the proposed schedule shown in the Project Description section above. Describe your team's general approach towards schedule management and availability of the team members.
6. Revisions to Draft Scope of Work/Consultant Agreement Template (5%)
A preliminary draft scope of work and the City's template consultant agreement are included in the supplemental RFP documents. Provide any requested additions, deletions, or revisions you may request to these documents if you were awarded this contract. Please note that modifications to the City's consultant agreement template are generally discouraged.
7. Familiarity with City of Auburn Standards (for all potential phases) (5%)
Describe the Project Team's knowledge and experience with City of Auburn standards, including the Engineering Design Standards and the City's Stormwater Water Management Manual (SWMM).
Following the evaluation of the Proposals, the City may interview up to 3 of the prospective consultants. Those firms selected for interview will have the opportunity to introduce their team, present their past experience with similar projects, and explain their overall project approach to design.
SELECTION SCHEDULE
The City's proposed schedule for Consultant selection, subject to change, is as follows:
Issue Request for Proposals January 19, 2025
Deadline for Submittal of Proposals February 06, 2026 @ 4:00 pm
Preliminary Selection of Firms February 13, 2026
Notify Firms Chosen for Interviews February 13, 2026
Consultant Interviews Week of February 23, 2026
Final Selection of Design Firm February 27, 2026
Execution of Consultant Agreement March 2026
TERMS AND CONDITIONS
The City of Auburn reserves the right to reject any and all Proposals and to waive irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant Services does not obligate the City of Auburn to pay any costs incurred by respondents in the preparation and submission of a Proposal. This solicitation does not obligate the City of Auburn to accept or contract for any expressed or implied services. Furthermore, the City of Auburn reserves the right to award the contract to the next most qualified Consultant if the selected Consultant does not execute a contract within thirty 30 days after the award of the proposal.
The City of Auburn in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of ENG-375, Revised 9/24 disability, in all of its programs and activities. This material can be made available in an alternate format by calling 253-931-3010.
The City of Auburn, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
Dates of publication in the Seattle Daily Journal of Commerce, January 19 and January 26, 2026.
Dates of publication in the Seattle Times, January 19 and January 26, 2026
CITY OF AUBURN
REQUEST FOR PROPOSALS (RFP)
Project CP2511 -
2027 Local Street Preservation
Proposals Due: February 06, 2026
@ 4 P.M.
The City of Auburn is soliciting Proposals from qualified consulting teams to provide professional services for the design, geotechnical evaluation and recommendations, and construction support for the 2027 Local Street Preservation project, CP2511.
The City's estimate of the contract associated with this RFP ranges from $600,000 to $700,000, excluding future phases and optional work.
One electronic copy (PDF) of the Proposal Package shall be emailed to lkirk@auburnwa.gov on or before 4:00 pm, Friday, February 06, 2026 with a subject line "Proposal - 2027 Local Street Preservation, CP2511". Questions regarding this solicitation should be directed to Lauren E. Kirk, Project Engineer, by email only at lkirk@auburnwa.gov.
Prospective consulting teams should check the City's website for any additional posted information at http://www.auburnwa.gov/bids.
For guidance on proposal content and the criteria used for consultant selection and evaluation, refer to the section below titled Selection Process and Evaluation Criteria. Although the use of subconsultants is recognized as being necessary for a multidiscipline project, the City's preference is for the lead consultant to have the majority of the work performed in-house.
PROJECT DESCRIPTION
Project includes the pavement and utility rehabilitation and/or replacement at the following locations:
- 10th St NE (from Auburn Way N to Harvey Rd)
- 42nd St NE (from C St NE to Auburn Way N)
- SE 299th St (from 132nd Ave SE to 130th Way SE)
- SE 307th Pl (from 112th Ave SE to 124th Ave SE)
- Oravetz Pl SE (west of Oravetz Rd SE)
- S 297th Pl/55th Pl S (from 51st Ave S to S 300th Pl)
- SE 316th St (from 124th Ave SE to 126th Ave SE)
See scope of work (Consultant Scope of Work Template: https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server_11470554/File/City%20Hall/Public%20Works/Capital%20Projects/Requests%20for%20Proposals/CP2511%20-%20Scope%20of%20Work.pdf)
for additional project details.
ANTICIPATED PROJECT SCHEDULE:
Notice to Proceed: March 2026
15% Design: April 2026
60% Design: August 2026
90% Design: December 2026
99% Design: January 2027
Advertisement: January 2027
Bid Opening: January 2027
Construction NTP: March 2027
Construction Completion: March 2028
SCOPE OF WORK
The design contract will encompass comprehensive project management and full civil design services, including roadway, storm, water and sewer utility plans, specifications, and estimates with design documentation and justification.
The City will provide survey basemap that includes topographic, monument/control, utility, and right-of-way information. The Consultant will prepare contract plans, specifications, and estimates at the 15%, 60%, 90%, and final review milestones, as well as "over-the-shoulder" reviews between the 30% and 90% submittals.
The City does not anticipate right-of-way acquisition to be needed for this project. There are no federal funds in this project, therefore NEPA is not required. Optional services may include bidding and construction assistance and preparation of a Construction Stormwater General Permit application.
See Scope of Work (Consultant Scope of Work Template: https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server_11470554/File/City%20Hall/Public%20Works/Capital%20Projects/Requests%20for%20Proposals/CP2511%20-%20Scope%20of%20Work.pdf)
for more details.
SELECTION PROCESS AND EVALUATION CRITERIA
Each proposal is limited to a maximum of 10 numbered letter sized pages of content (excluding only the cover and any dividers) (minimum font size 10 Arial) and should address each criteria element listed below. A committee of City personnel will evaluate and rate the proposals on the following criteria, weighted as indicated:
1. Project Team Qualifications (40%)
Identify the Project Team (those who will be actively working on this project). Include an organizational chart and identify any sub-consultants. Discuss the proposed Project Team's expertise and experience with 3 similar projects within the last 10 years. At a minimum, information for the following team roles must be provided: Project Manager, Utility and Street Infrastructure Design Lead Civil Engineer(s). Please include the following information for each project:
a. Project name and location
b. A brief description of the project
c. Provide the total project costs
d. Project Team Member roles in the project
e. A project reference and contact phone number
2. Important Issues (20%)
List and briefly describe a minimum of three of the most important issues or considerations for this project and identify the attributes and/or experiences that may set your team apart or make it particularly well-suited to address the issues
3. Lessons Learned (10%)
Describe specific lessons learned by your firm/team regarding similar projects and how those lessons learned are applicable to this project.
4. Quality Assurance / Quality Control Plan (10%)
Describe your firm's process/procedures for providing quality assurance/quality control throughout the life of the project.
5. Project Schedule Management (10%)
Discuss how the Project Team will meet the proposed schedule shown in the Project Description section above. Describe your team's general approach towards schedule management and availability of the team members.
6. Revisions to Draft Scope of Work/Consultant Agreement Template (5%)
A preliminary draft scope of work and the City's template consultant agreement are included in the supplemental RFP documents. Provide any requested additions, deletions, or revisions you may request to these documents if you were awarded this contract. Please note that modifications to the City's consultant agreement template are generally discouraged.
7. Familiarity with City of Auburn Standards (for all potential phases) (5%)
Describe the Project Team's knowledge and experience with City of Auburn standards, including the Engineering Design Standards and the City's Stormwater Water Management Manual (SWMM).
Following the evaluation of the Proposals, the City may interview up to 3 of the prospective consultants. Those firms selected for interview will have the opportunity to introduce their team, present their past experience with similar projects, and explain their overall project approach to design.
SELECTION SCHEDULE
The City's proposed schedule for Consultant selection, subject to change, is as follows:
Issue Request for Proposals January 19, 2025
Deadline for Submittal of Proposals February 06, 2026 @ 4:00 pm
Preliminary Selection of Firms February 13, 2026
Notify Firms Chosen for Interviews February 13, 2026
Consultant Interviews Week of February 23, 2026
Final Selection of Design Firm February 27, 2026
Execution of Consultant Agreement March 2026
TERMS AND CONDITIONS
The City of Auburn reserves the right to reject any and all Proposals and to waive irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant Services does not obligate the City of Auburn to pay any costs incurred by respondents in the preparation and submission of a Proposal. This solicitation does not obligate the City of Auburn to accept or contract for any expressed or implied services. Furthermore, the City of Auburn reserves the right to award the contract to the next most qualified Consultant if the selected Consultant does not execute a contract within thirty 30 days after the award of the proposal.
The City of Auburn in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of ENG-375, Revised 9/24 disability, in all of its programs and activities. This material can be made available in an alternate format by calling 253-931-3010.
The City of Auburn, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
Dates of publication in the Seattle Daily Journal of Commerce, January 19 and January 26, 2026.
Dates of publication in the Seattle Times, January 19 and January 26, 2026
Posted Online 2 days ago
